Committee Structure and Terms of Reference

 

 

COUNCIL

The Council is responsible, on behalf of all stakeholders, for the strategic direction and viability (financial and legal) of the University.  Terms of reference are as follows:

  • to approve and monitor the University’s Strategic Plan;
  • to approve an appropriate Business Plan and to ensure the financial viability of the University;
  • to ensure that appropriate risk management policies are in place and to monitor performance;
  • to ensure the proper administration and control of all the University’s property (moveable and immoveable);
  • to approve the staffing structure and general organisation of the University;
  • to determine the wages or salaries of all members of staff (in accordance with scales determined by the Council);
  • to approve and ensure the good working of the committee structure of the university;
  • to ensure that there is a robust and effective quality assurance system in place; and
  • to undertake such other strategic tasks as may be necessary.

Membership is drawn from external and internal constituencies as follows:
A majority of members of the Council should come from outside the university.
Meetings will not be quorate unless this is the case.  Members will be appointed by the Chancellor.

The following constitutes the membership of Council:

External

  • Chair of the Board.
  • One member representing the Government of Seychelles.
  • Three members representing the economic and social interests of Seychelles
  • One member of the local community, who may be a parent of an existing student.    
  • Overseas/international members representing universities and other organisations of international repute (who will be consulted throughout the year but will be required to attend the November meeting only).

Internal

  • Vice-Chancellor
  • Registrar
  • One staff member nominated by Senate
  • One member elected by and from the academic staff (who is not also a member of Senate).
  • President of the Student Union.

In the event that a meeting is not quorate, the Registrar will attend in a non-voting capacity.

Members will be appointed for a term of three years, renewable (subject to review) for a maximum of a further three years.

The Council will normally meet three times per year.

SENATE

This is the supreme body of academic and associated governance of the university, to which the remaining internal committees report (either directly or indirectly). Its remit is governed by the provision of the University Charter.  Senate reports direct to the Council.

Terms of reference are as follows:

  • to consider the quality of learning and teaching programmes and outcomes, and to approve related strategies for quality enhancement;
  • to consider the profile of research in the University and to approve related strategies for its further development;
  • to consider the quality of the learning and general campus environment and to encourage improvements where appropriate;
  • to contribute to the development and continuous monitoring of the university’s Strategic Plan;
  • to consider annual Vice-Chancellor’s reports, annual income and expenditure
  • estimates, and to comment and approve as appropriate;
  • to monitor procedures for recruitment to academic posts and performance appraisal of academic staff;
  • to award the titles of professor and lecturers as well as designated honorary titles in a manner prescribed by the recognised authority;
  • to approve rules and internal procedures regulating the administration of academic affairs;
  • where appropriate, to authorise the organisation of meetings of the wider academic community to discuss important issues;
  • to elect or nominate representatives to the University Council; elect and discontinue the appointment of the Vice-Chancellor and the Registrar according to the provisions of the University Charter; and, on the advice of the Vice-Chancellor, approve the deans of faculties and other officers of the university provided for in the Charter; and
  • to exercise such other functions provided for by the Charter.

Membership shall be comprised as follows:

- Vice-Chancellor (Chair);
- Registrar (Secretary)
- Deans (3);
- One academic from each Faculty (3);
- Three representatives from academic-related services (3);
- Chair of Student Union;
- such other co-opted members as required.

The Senate will normally meet three times a year. The proceedings of the Senate shall be communicated to the University community after each meeting.


FACULTY BOARDS

Faculty Boards are often considered the motors of an academic community, large enough to make their own strategic decisions but small enough to be close to students and staff. In the governance hierarchy, Faculty Boards are sub-committees of the Senate, to which they report.

Terms of reference for each Faculty Board are as follows:

  • to determine the learning programmes, teaching and research within the Faculty;
  • to ensure that all students receive the best possible learning experience;
  • to ensure an appropriate level of professional development for staff;
  • to develop research policies that reflect the priorities of the Faculty;
  • to ensure that proper mechanisms are in place to demonstrate high standards of quality to internal and external assessors;
  • to agree and implement the academic organisation of the Faculty;
  • to prepare plans for the further development of the Faculty, for consideration in the first instance by the Senate and subsequently by the Council;
  • to communicate its activities effectively within the Faculty and more widely across the university community.

Membership shall comprise:

  • the Dean of the Faculty (Chair);
  • the Heads of Programme in the Faculty;
  • representatives of subjects in the Faculty elected by and from among the academic staff;
  • representatives of subjects in the Faculty elected by and from among the learners;
  • any other members who can contribute to the effective operation of the Faculty.

Faculty Boards will normally meet three times a year.


PLANNING AND RESOURCES COMMITTEE

The prime function of this committee is to advise on the sustainable operation and effective administration of the University.  It will provide the Senate with sound business data and advice. 

Terms of reference for this committee are as follows:

  • to recommend annual budgets and monitor continuing expenditure against forecasts;
  • to ensure the development and implementation of an effective student management system and the production of essential statistics;
  • to consider appropriate HR policies for onward submission to the Senate;
  • to consider the University’s IT plans and operations;
  • to review campus needs and potential and to make suitable recommendations;
  • to consider the potential for and operation of purpose-built student accommodation;
  • to contribute to the development and monitoring of key University plans, in particular, the Business Plan;
  • to address other planning and resource issues as appropriate.

Membership will comprise:

  • Director of Finance (Chair);
  • Marketing Manager;
  • IT Manager;
  • Human Resource Manager;
  • Property and Procurement Manager;
  • Ma Joie Campus staff representative;
  • Anse Royale Campus Staff Representative;
  • Mont Fleuri Campus Staff Representative; 
  • other members as required;
  • Vice-Chancellor ex officio.

The Planning and Resources Committee will normally meet three times a year.


MARKETING AND COMMUNICATIONS COMMITTEE

Good communication is essential if all sections of the University are to be effectively engaged and for the University to project itself effectively in the wider community. This committee will help to encourage useful debate and to inform the Senate of key issues.

Term of Reference are as follows:

  • To consider marketing initiatives and to contribute to an overall strategy;
  • To consider recruitment policies and to seek ways to increase numbers as appropriate;
  • To take an overview of the nature and quality of university communication is effective for all staff and students within the University;
  • To ensure that the voice of the UniSey Student Union is properly heard and understood;
  • To consider how wider Seychelles community views the University and to recommend new and innovative initiatives to strengthen local ties;
  • To review international partnerships and to strengthen and extend these as appropriate.

Membership will comprise:

  • Registrar (Chair)        
  • Marketing Executives
  • PR & Communication
  • Representative (s) of Student Union
  • Representative (s) of academic faculty;
  • Representative (s) of support staff
  • Representative (s) of the district
  • Representative of the IT department at UniSey

The Marketing & Communications Committee will normally meet three times a year.

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