Fixing and Relaying of Roofing of the UniSey Auditorium

1.      Project Overview

The works will include:

• Removal of the existing damaged roof structure
• Replacement and/or repair of all underlying roofing framework as required
• Supply and installation of new roofing sheets, insulation, waterproofing, and flashing
• Drainage system realignment where necessary
• Ensuring the site is cleaned and reinstated upon completion

2.      Eligibility Criteria

To be eligible, bidders must:

• Be registered and licensed to operate in Seychelles
• Hold a valid Class 1 or Class 2 building contractor’s license
• Demonstrate experience with at least two (2) similar roofing projects in the last five (5) years
• Submit a tax compliance certificate issued by Seychelles Revenue Commission
• Provide proof of adequate financial capacity and resources

3.      Collection of Tender Documents

Tender documents can be collected from the Procurement Office, University of Seychelles, during normal working hours (08:00hrs to 16:00hrs) as from Tuesday 01^st July 2025.

4.      Site Visit & Pre-Bid Meeting

A mandatory site visit and pre-bid meeting will be held on Wednesday 16^th July 2025 at 10:00hrs at the UniSey Auditorium, Anse Royale. Bidders who do not attend will be disqualified.

5.     Clarifications

(i)       Clarifications may be sought in writing addressed to:
dh**@*******ac.sc and pr*********@*******ac.sc

(ii)      Deadline for queries: Friday 18^th July 2025 by 12:00hrs

6.      Submission of Bids

All bids must be:

• Submitted in a sealed envelope clearly marked:
  “TENDER FOR ROOFING WORKS – UNISEY AUDITORIUM – DO NOT OPEN BEFORE TENDER OPENING”
• Delivered to:
  UniSey Internal Procurement Committee
  University of Seychelles
  O. Box 1348, Anse Royale, Mahe
• Deadline for submission: Friday 25^th July 2025 at 15:00hrs
  Late bids will be rejected.

7.      Tender Opening

Tenders will be opened on Monday 28^th July 2025 at 10:30hrs in Room A1/1 at the UniSey Anse Royal Campus in the presence of bidders who wish to attend.

8.      Evaluation and Award

Tenders will be evaluated based on:

• Responsiveness to the technical specifications
• Compliance with the procurement requirements
• Experience and qualifications
• Financial offer
  
  UniSey is not bound to accept the lowest tender and reserves the right to cancel the tender process or reject any or all bids.

9.     Instructions to Bidders

1. Bidders shall complete all parts of the Tender Application Form.
2. The bid must include:

• Completed application form – APPENDIX A
• Financial proposal (inclusive of all applicable taxes)
• Work schedule and delivery timeframe
• Copy of company license and registration certificate
• Details of past experience and client references
• Proof of site visit attendance

3. All prices shall be quoted in Seychelles Rupees (SCR) and remain valid for a minimum of 90 days.

• All prices quoted shall be inclusive of all applicable taxes and duties, including 15% VAT.
• Bidders are required to include VAT in their financial proposals when submitting tenders.
• The total amount quoted in the Bill of Quantity (BOQ) and financial offer must be inclusive of all applicable taxes, including VAT at the prevailing rate (currently 15%).
• Bidder are required to complete the Bill of Quantity Form – APPENDIX B – part of this Instruction.

4. Payment terms:

(i)       30% advance upon signing of contract

(ii)      40% upon satisfactory completion of 50% of works

(iii)     20% after full completion and acceptance by UniSey

(iv)     10% Retention period (6months)

5. The contractor shall be responsible for safety, environmental protection, and insurance cover for workers on site.

   Fixing and Relaying of Roofing of the UniSey Auditorium

   1.      Project Overview

   The works will include:

   • Removal of the existing damaged roof structure
   • Replacement and/or repair of all underlying roofing framework as required
   • Supply and installation of new roofing sheets, insulation, waterproofing, and flashing
   • Drainage system realignment where necessary
   • Ensuring the site is cleaned and reinstated upon completion

   2.      Eligibility Criteria

   To be eligible, bidders must:

   • Be registered and licensed to operate in Seychelles
   • Hold a valid Class 1 or Class 2 building contractor’s license
   • Demonstrate experience with at least two (2) similar roofing projects in the last five (5) years
   • Submit a tax compliance certificate issued by Seychelles Revenue Commission
   • Provide proof of adequate financial capacity and resources

   3.      Collection of Tender Documents

   Tender documents can be collected from the Procurement Office, University of Seychelles, during normal working hours (08:00hrs to 16:00hrs) as from Tuesday 01^st July 2025.

   4.      Site Visit & Pre-Bid Meeting

   A mandatory site visit and pre-bid meeting will be held on Wednesday 16^th July 2025 at 10:00hrs at the UniSey Auditorium, Anse Royale. Bidders who do not attend will be disqualified.

    

   5.     Clarifications

   (i)       Clarifications may be sought in writing addressed to:
   dh**@*******ac.sc and pr*********@*******ac.sc

   (ii)      Deadline for queries: Friday 18^th July 2025 by 12:00hrs

    

   6.      Submission of Bids

   All bids must be:

   • Submitted in a sealed envelope clearly marked:
     “TENDER FOR ROOFING WORKS – UNISEY AUDITORIUM – DO NOT OPEN BEFORE TENDER OPENING”
   • Delivered to:
     UniSey Internal Procurement Committee
     University of Seychelles
     O. Box 1348, Anse Royale, Mahe
   • Deadline for submission: Friday 25^th July 2025 at 15:00hrs
     Late bids will be rejected.

   7.      Tender Opening

   Tenders will be opened on Monday 28^th July 2025 at 10:30hrs in Room A1/1 at the UniSey Anse Royal Campus in the presence of bidders who wish to attend.

   8.      Evaluation and Award

   Tenders will be evaluated based on:

   • Responsiveness to the technical specifications
   • Compliance with the procurement requirements
   • Experience and qualifications
   • Financial offer
     
     UniSey is not bound to accept the lowest tender and reserves the right to cancel the tender process or reject any or all bids.

   9.     Instructions to Bidders

   1. Bidders shall complete all parts of the Tender Application Form.
   2. The bid must include:
   • Completed application form – APPENDIX A
   • Financial proposal (inclusive of all applicable taxes)
   • Work schedule and delivery timeframe
   • Copy of company license and registration certificate
   • Details of past experience and client references
   • Proof of site visit attendance

    

   3. All prices shall be quoted in Seychelles Rupees (SCR) and remain valid for a minimum of 90 days.
   • All prices quoted shall be inclusive of all applicable taxes and duties, including 15% VAT.
   • Bidders are required to include VAT in their financial proposals when submitting tenders.
   • The total amount quoted in the Bill of Quantity (BOQ) and financial offer must be inclusive of all applicable taxes, including VAT at the prevailing rate (currently 15%).
   • Bidder are required to complete the Bill of Quantity Form – APPENDIX B – part of this Instruction.

    

   4. Payment terms:

   (i)       30% advance upon signing of contract

   (ii)      40% upon satisfactory completion of 50% of works

   (iii)     20% after full completion and acceptance by UniSey

   (iv)     10% Retention period (6months)

    

    

   5. The contractor shall be responsible for safety, environmental protection, and insurance cover for workers on site.